Associate Editor

Purpose

To maintain communication with contributors and among section editors; editor’s right hand person.

Essential Duty

To coordinate “behind the scenes” production of the santa clara review; to manage submissions and communicate with contributors.

Specific Duties

• Keep track of all submissions using the computer database
• Create, send, and archive acceptance notices and contributor release forms
• Distribute, renew, and archive subscriptions
• Check voicemail, US mail and distribute to editors’ boxes
• Meet with staff weekly; may set up individual meetings with section editors
• Order operating supplies, coordinate reimbursements, deposit income
• Communicate, coordinate timeline for production of magazine among section editors and production editor
• Participate in either poetry or fiction practicum; assist in final reading/selection process of submissions
• Assist Public Relations Director in planning of biannual publication parties
• Attend relevant leadership seminars as advised by Advisor
• Aid in training of the incoming editor
• Coordinate distribution of the final product both on and off campus along with Editor and Marketing Director
• Work with Editor to plan retreats
• Work with Editor to make arrangements for Associated Writers and Writing Programs conference